BEACH HOUSE COWORK

PRIVACY NOTICE

Last updated January 2, 2025

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Beach House CoWork LLC (“Beach House,” “we,” “us,” “our”) values your privacy. This Privacy Notice explains how we collect, use, share, and protect information when you visit beachhousecowork.com (the “Site”) or use our coworking, mailbox, membership, booking, events, and related services (collectively, the “Services”).

If you do not agree with this Privacy Notice, do not use the Site or Services.

 

1) Information We Collect
A. Information you provide to us
We collect information you choose to share, such as when you:
   •    create an account, book a room, purchase a membership, or request information

   •    fill out forms or communicate with us (email, phone, text, or in person)

   •    sign up for updates, marketing, events, surveys, or promotions

   •    submit reviews or testimonials

This may include:
   •    Identifiers & contact details: name, email, phone number, mailing address

   •    Account information: username, password, preferences

   •    Business information: company name, job title (if provided)

   •    Billing & transaction details: billing address and payment details (processed through third-party payment providers)

   •    Other information you submit: messages, requests, and support communications

You are responsible for keeping your information accurate and up to date.

B. Information collected automatically
When you use the Site, we automatically collect certain technical and usage data, which may include:
   •    IP address, browser type, device type, operating system, language preferences

   •    pages visited, time spent, links clicked, referral URLs, booking/checkout flow events

   •    diagnostics and security logs (including error reports)


C. Location information (optional / device-dependent)
Some devices or settings may share approximate location information (such as based on IP address). If you enable precise location on your device, you can disable it at any time in your device settings. Some features may work less well without location access.

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2) How We Use Your Information
We use information for purposes such as:
   •    Provide and operate the Services (accounts, bookings, memberships, payments, customer support)

   •    Communicate with you about reservations, building access, policies, service updates, and support

   •    Improve and maintain the Site (analytics, troubleshooting, performance, security)

   •    Marketing and promotions (only as allowed by your preferences and applicable law; you can opt out)

   •    Safety, security, and fraud prevention (monitoring misuse, enforcing policies, protecting members and property)

   •    Legal and compliance (responding to lawful requests, enforcing terms, recordkeeping)

   •    Internal business purposes such as reporting, trend analysis, and service improvements (including using aggregated/de-identified data)

We rely on lawful bases such as fulfilling a contract, legitimate business interests, compliance with law, and consent where required.

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3) When We Share Information
We do not sell your personal information in the ordinary sense. We may share information in limited situations, including:
A. Service providers
We share information with vendors who help us operate the Site and Services, such as:
   •    payment processing

   •    website hosting, analytics, and performance monitoring

   •    email/SMS communications

   •    booking and membership management tools

   •    customer support tools

   •    security and fraud-prevention services

These providers are permitted to use information only to perform services for us.

 

B. Legal and safety reasons
We may disclose information if we believe it is necessary to:
   •    comply with laws, subpoenas, court orders, or lawful government requests

   •    enforce our policies and agreements

   •    protect rights, property, and safety of Beach House, our members, or others

   •    investigate suspected fraud, misuse, or illegal activity


 

C. Business transfers
If Beach House is involved in a merger, acquisition, financing, reorganization, or sale of assets, information may be transferred as part of that transaction.

 

D. With your direction or consent
We may share information when you ask us to or give us permission.
SMS policy: Phone numbers and SMS consent are used to communicate with you and are not shared with third parties for their marketing purposes.

 

4) Cookies & Tracking Technologies
We use cookies and similar tools (like pixels and web beacons) to:
   •    keep the Site working properly

   •    remember preferences

   •    understand how visitors use the Site

   •    measure marketing effectiveness

You can control cookies through your browser settings. Blocking cookies may affect certain Site features.

 

5) Google Services (Maps/Analytics)
We may use Google services (like Google Maps or Google Analytics) to support location features and improve the Site. Google’s use of information is governed by Google’s policies and terms.

 

6) How Long We Keep Information
We keep personal information only as long as reasonably needed to:
   •    provide Services

   •    maintain records for business, tax, accounting, and legal purposes

   •    resolve disputes and enforce agreements

   •    keep the Site secure

When information is no longer needed, we delete it or de-identify it where feasible. Some data may remain in backups for a limited period.

 

7) Security
We use administrative, technical, and physical safeguards designed to protect information. No method of transmission or storage is completely secure. You use the Site at your own risk and should take steps to protect your account credentials.

 

8) Children
The Site and Services are not intended for individuals under 18. We do not knowingly collect information from minors. If you believe a minor has provided personal information, contact us so we can address it.

 

9) Your Choices & Rights
Depending on where you live, you may have rights to:
   •    request access to personal information we hold about you

   •    request correction of inaccurate information

   •    request deletion (subject to legal exceptions)

   •    opt out of certain marketing communications

   •    object to or restrict certain processing (where applicable)

Email marketing
You can unsubscribe using the link in our emails or by contacting us.

 

10) Do-Not-Track Signals
Some browsers offer “Do Not Track” signals. There is no consistent industry standard for responding to these signals, so we do not currently respond to them. If standards change, we may update this notice.

 

11) California Privacy Rights
If you are a California resident, you may have additional rights under California privacy laws, including the right to request:
   •    categories and specific pieces of personal information collected

   •    sources of the information

   •    business purposes for collecting or sharing

   •    categories of third parties we share with

   •    deletion or correction (where applicable)

   •    to not be discriminated against for exercising privacy rights

“Shine the Light” (California Civil Code §1798.83)
California residents may request information about certain disclosures of personal information to third parties for direct marketing purposes, if any, once per year free of charge.

 

12) How to Submit a Privacy Request
To request to review, update, or delete your information, email: info@beachhousecowork.com
We may need to verify your identity before completing certain requests. Verification may include matching details you provide to information already on file. We use request information only for verification and security.
We typically respond within 30 days, unless additional time is permitted by law.

 

13) Updates to This Notice
We may revise this Privacy Notice from time to time. The “Last Updated” date will change when updates are posted. If changes are material, we may provide additional notice on the Site or through the Services.

 

14) Contact Us
Beach House CoWork LLC
2219

Main Street
Santa Monica, CA 90405

United States

Email: info@beachhousecowork.com

 

 

WEBSITE & CONTENT DISCLAIMERS
Last Updated: January 2, 2025
Website Disclaimer
Content on beachhousecowork.com is provided for general informational purposes. While we strive to keep information accurate and up to date, we make no guarantees regarding completeness, reliability, or availability. Use of the Site and reliance on Site content is at your own risk.

 

External Links Disclaimer
The Site may include links to third-party websites or services. We do not control and are not responsible for third-party content, accuracy, policies, or practices, and linking does not imply endorsement. Any transactions with third parties are solely between you and the third party.

 

Professional / Educational Disclaimer
The Site may include business or operational information for general education and convenience. It is not professional advice and should not be relied upon as a substitute for advice from qualified professionals.

 

Affiliate Disclaimer
If we ever use affiliate links, we may earn a commission from qualifying purchases made through those links at no additional cost to you. (If you do not use affiliate links, you can remove this section.)

 

Testimonials Disclaimer
Testimonials reflect individual experiences and opinions and may not represent typical results. Testimonials may be edited for clarity or length (without changing the substance). We do not pay for testimonials unless explicitly disclosed.